CNA Constitution

Constitution of the Community Newspapers of Australia Pty Ltd

 

 

 

  1. PRELIMINARY

 

  1. This Constitution was adopted by the members of the Community Newspapers of Australia Pty Ltd in General Meeting held on the twelfth day of September 1997.

 

  1. This Constitution is dated the 30th day of June 1997.

 

  1. This Constitution will come into operation on the first day of July 1997.

 

  1. All previous Constitutions of the Community Newspapers of Australia are repealed from the date referred to in paragraph A3.

 

  1. FEDERAL ASSOCIATION CONTITUTION

 

1          Name:

 

The name of the organisation shall be the “Community Newspapers of Australia Pty Ltd” (hereinafter called the “CNA”).

 

2          Headquarters:

 

The Federal Headquarters of CNA shall be the officeof the President or at other such place as the Federal Executive shall, from time to time, determine.

 

3          Objects:

 

The objects of CNA shall be:

 

(a)        To promote community newspapers in the States and Territories of the Commonwealth of Australia.

 

(b)        To promote and encourage the foundation of Divisions of CNA in each state and Territory of the Commonwealth of Australia.

 

(c)        To promote the interests of the members of CNA and their employees.

 

(d)        To provide a forum for the proprietors, publishers, printers, editors and staff of the members of CNA for discussion and mutual support on all matters relating to suburban newspapers.

 

(e)        To own and direct and operate the registered company called the “Community Newspapers of Australia Pty Ltd” (hereinafter called “the company”).

 

(f)         To provide a Code of Ethics for the members of CNA to properly and fairly regulate the conduct of members in the suburban newspaper industry.

 

(g)        To provide public relations for the benefit of the members of CNA and the community newspaper industry.

 

(h)        To provide information and advice upon editorial matters, advertising matters, circulation and distribution matters and matters of general interest to the members of CNA.

 

(i)         To do all such other lawful things and acts as are conducive to the best interests of the members of CNA and the community newspaper industry for the attainment of the above objects or any of them.

 

  1. DEFINITIONS

 

For the purpose of this Constitution and any Rules or Standing Orders made hereunder unless inconsistent with the context or subject matter:-

 

(a)        General

 

(i)         The singular includes the plural and vice versa.

 

(ii)         Each gender includes each other gender.

 

(iii)        The headings to paragraphs are for the purpose of more convenient reference only and do not form parts of this Constitution or affect the construction of this Constitution.

 

(b)        Other Definitions:

 

(i)         “Code of Ethics” means the Code of Ethics from time to time prescribed to the following members of CNA.

 

(ii)         “Company” means the Company called Community Newspapers of Australia Pty Ltd registered in the State of Victoria on the 15th April 1969 and having the registered number COO76538W.

 

(iii)        “Federal Executive” means the Executive elected by members hereinafter provided.

 

(iv)        “Industry” means the suburban newspaper industry, and includes the printing, publishing and distribution of suburban, local or community newspapers or similar and associated products.

 

(v)        “Member” means individual member firm or partnership member or corporate member.

 

(vi)        “Community Newspaper” means a newspaper containing inter alia some editorial and news content circulated regularly in an area, district, locality, community of municipality free of charge or for a nominal charge.

 

5.1        Membership

 

(a)        Membership of CNA shall be open to all persons, firms and companies publishing recognised bona fide suburban newspapers.

 

(b)        Members must subscribe to the objects of CNA.

 

(c)        Members must subscribe to and apply the Code of Ethics of CNA prescribed from time to time.

 

(d)        Applications for memberships of CNA must be submitted in writing as follows:

 

(i)         To the Secretary/Treasurer of the Federal Executive.

 

(iv)        Each application must be accompanied by one current C.A.B (Circulation Audit Board) audit report and membership is conditional upon continuity of C.A.B audits.

 

(v)        Each application must set out the full names, occupations and addresses of individuals and partnership applicants and in the case of corporate applicants that information must be supplied for each director, manager, secretary and editor in chief employed by that company applicant.

 

(vi)        The Federal Executive or a nominee thereof may require the applicant or representative of the applicant to attend for a personal interview or to provide further information to support of the application for membership.

 

(vii)       Upon election to membership the Secretary will assign that member to an appropriate Division of CNA.

 

5.2        Division

 

Members will be classified according to the geographical area of membership.  The Northern Division will be composed of members from Queensland, New South Wales, Australia Capital Territory and the Northern Territory.  The Southern Division will comprise of members from Victoria, South Australia, Western Australia and Tasmania.

 

5.3        Classification of members

 

The membership of CNA shall be made up of the following classifications:

 

(a)        Honorary life members.

 

(b)        Individual members.

 

(c)        Corporate members.

 

(d)        Associate members.

 

5.4        Honorary and Associate Members

 

(a)        The Federal Executive may from time to time recommend to CNA in general meeting that any person who has rendered special or meritorious service to CNA or the Industry or to a suburban newspaper to be appointed Honorary Life Membership of CNA.

 

(b)        The Federal Executive from time to time, and upon such terms as it considers necessary, appoint any person, firm, organisation, association or company to be an Associate Member of CNA.

 

5.5        Corporate Members

 

(a)        The Directors, Managers, Secretaries, Editors, and Publishers of all corporate members shall, during the time that they hold those appointments, be deemed to be individual members of CNA.

 

(b)        The persons mentioned in sub paragraph (a) above shall not have any individual voting rights at any Annual General Meeting or General Meeting of CNA.

 

(c)        The Corporate Member will nominate in writing one or more representative to vote on its behalf at any Annual General Meeting or General Meeting of CNA.

 

 

  1. Trustees

 

(a)        The Federal Executive may from time to time in writing appoint such individual members of CNA to be Trustees of its property or to act as Directors or Shareholders or Officers of the Company of the Business operated by CNA.

 

(b)        Any appointment made will be on such terms as are appropriate.

 

(c)        Any appointment made may be revoked in writing at any time by the Federal Executive.

 

  1. Employees

 

The Federal Executive may from time to time employ such staff on appropriate terms as may be necessary to conduct its business or the business of the company.

 

  1. Federal Executives

 

The business and operations of CNA shall be managed by the Federal Executive who shall be responsible to the members in general meeting.

 

9.1        Composition of the Federal Executive

 

The Federal Executive shall be composed of:

 

(a)        A minimum of two and up to five members elected by the Southern Division at least one of whom will be from Victoria, Tasmania, South Australia and Western Australia.

 

(b)        A minimum of two and up to five members elected from the Northern Division and at least one of whom will be from NSW, the Australian Capital Territory, Queensland and the Northern Territory.

 

9..2       Each member of the Federal Executive will be appointed for a period of two years to commence and end at the Annual General Meeting of CNA.  These members will be elected by the members of CNA in various Divisions, States and Territories.

 

9.3        Each member of the Federal Executive shall be entitled to speak and exercise one vote at Executive meetings.  In case of a tied vote the President shall have the casting vote.

 

9.4        The Federal Executive shall be empowered to co-opt any person whether a member of CNA or not upon such terms as it considers necessary to assist it in the conduct of specific business.  Such co-opted person shall not be entitled to vote at meetings.

 

10         Proxies

 

Each member of the Federal Executive with the consent of the Division, State or Territory that he/she represents may appoint one member of that Division, State or Territory to be his/her proxy upon the Executive.

 

11         Office Bearers

 

(a)        The Federal Executive shall at its meeting next after the Annual General Meeting in any year elect from amongst its members:

 

(i)         President

 

(ii)         Vice President

 

(b)        (i)         At each Annual General Meeting the members of CNA will

select a suitably qualified person to be the Auditor of CNA and the company for the ensuing year.

 

(ii)         The Federal Executive will from time to time fix the fees payable to the Auditor.

 

12         Financial Year

 

The financial year for CNA will commence on the first day on January in each year and conclude on the 31st day of the December next year following.

 

13         Executive Group

 

The Federal Executive may appoint, upon such terms and with such powers as are appropriate, any of its members to form an Executive Group.

 

14         Meetings

 

CNA shall hold the following meetings:

 

(a)        One Annual General Meeting in each year.

 

(b)        General Meeting, and

 

(c)        Federal Executive meetings

 

14.1      (a)        The Annual General Meeting of CNA shall be held no later than the

30th June in each year at such time and place as the Federal

Executive shall determine.

 

(b)        The Federal Executive of CNA shall be appointed to CNA at each Annual General Meeting as hereinbefore provided.

 

(c)        The President, Secretary/Treasurer and Auditor may report at each Annual General Meeting.

 

(d)        The Federal Executive shall determine the agenda and order of business at each Annual General Meeting and shall ensure that notices of the Annual General Meeting set out such information in full and be given to all members at their last known places of business at least thirty days prior to the holding of the meeting.

 

14.2      General Meetings

 

(a)        General Meetings of CNA shall be held from time to time at such times and places as the Federal Executive shall determine provided, however, that the Federal Executive shall call a General Meeting of CNA if requested to do so by 3/5s of the financial members of CNA.

 

(b)        The Federal Executive shall determine the agenda and order of business at each General Meeting and shall ensure that notice of meetings set out such information in full and be given to all members at their last known places of business at least fourteen days prior to holding the meeting.

 

(c)        The President may in special circumstance hold Federal Executive Meeting by conference, telephone or electronic facility.

 

14.3      Federal Executive Meetings

 

(a)        The Federal Executive shall meet at least twice each year at such times and places as the Federal Executive shall determine.

 

(b)        The President shall determine the agenda and order of business at each Federal Executive Meeting and shall ensure that the notice of meeting sets out such information in full and that the notice is given within a reasonable time to all members eligible to attend the meeting within a reasonable time.

 

15         Minutes

 

(a)        The Secretary/Treasurer or in his absence the President of CNA shall ensure that complete minutes are recorded in writing.

 

(b)        The minutes of any such meeting shall be retained by the Secretary/Treasurer and copes thereof circulated to all members entitled to receive those minutes.

 

(c)        Any member may peruse the Secretary/Treasurers’ copy of the minutes of CNA meetings by giving proper notice to the Secretary/Treasurer at the Registered Office of CNA.

 

16         Federal Executive

 

(a)        The Federal Executive shall manage the affairs of CNA in accordance with this Constitution.

 

(b)        The Federal Executive shall be responsible to CNA and shall present an annual report to the members at each Annual General Meeting.

 

(c)        The position of any member of the Federal Executive absent without proxy for three consecutive meetings without leave of absence shall be automatically become vacant.  Acceptance of an apology shall be deemed to be a grant of leave.  The member may appoint his proxy to attend the Federal Executive Meeting but must notify the Secretary thereof prior to the meeting.

 

(d)        It is desirable that half of the members of the Federal Executive retire at each Annual General Meeting to provide continuity of members for the Executive.

 

(e)        All nominations for membership of the Federal Executive shall be in writing and shall be signed by an Office Bearer of the Division, State or Territory.  Nominations shall be handed to the Secretary/Treasurer at least 24 hours prior to the advertised commencement of the Annual General Meeting. If a nomination is not received nominations may be called at the meeting.

 

17         Committees

 

(a)        The Federal Executive may from time to time appoint committees of CNA to conduct specified work for the membership.  The Federal Executive will specify the work to be carried out by the committee and will prescribe the procedures whereby that committee will report to the Executive from time to time.

 

(b)        The Federal Executive will direct one of its members to be Chairman of any such committee so appointed.

 

(c)        Any such committee so formed may be composed of such members of CNA as the Federal Executive directs or such other persons not being members of CNA as shall be able to assist the committee in its work.

 

(d)        Each committee shall be responsible to the Federal Executive and shall regularly report upon its activities and proceedings to the Executive committee.

 

18         Elections

 

If there is any need to call an election for any position within the Federal Executive then such election will be held by secret ballot.  If the vote is tied the Chairman shall have casting vote.

 

 

19         Quorums

 

(a)        The quorum at an Annual General Meeting or General Meeting shall be 3 members of CNA.

 

(b)        The quorum at Federal Executive Meetings shall be three members.

 

(c)        The quorum at Committee Meetings shall be one Federal Executive and two other members.

 

20         Finance

 

(a)        The Federal Executive will cause a bank account to be opened in the name of CNA at any bank approved by the Federal Executive.

 

(b)        The Secretary/Treasurer shall be expected to pay all such monies as are received immediately upon receipt into that account.

 

(c)        Cheques drawn on that account are to be signed by any two of the President or Vice President, the Secretary/Treasurer or such members of CNA as nominated from time to time by the Federal Executive.

 

(d)        The Secretary/Treasurer shall present the accounts of CNA and the company for audit by the elected Auditor at least thirty days prior to the Annual General Meeting and shall present the audit accounts to the members at the Annual General Meeting.

 

(e)        The Treasurer shall provide a financial report to the members in any General Meeting called pursuant to this Constitution.

 

21         Fees

 

(a)        (i)         All members of CNA shall pay the prescribed annual fee to the   Treasurer on or before the first day of January in each year.

 

(ii)         Any member who has not paid the annual fee within the thirty days of the first day of January in each year will be deemed to be un-financial and no longer a member of CNA.

 

(b)        The annual membership fee shall be fixed by the Federal Executive from time to time.

 

22         Dissolution

 

(a)        CNA shall be dissolved if a resolution to this effect is carried by 3/5s majority of its members present at a General Meeting called especially for that purpose provided, however, that at least 21 days prior written notice has been given of the proposed resolution to its members.

 

(b)        The number of members falls below 6.

 

22.1      In the event of dissolution all records of CNA shall be transferred to the Trustees in office at the date of the dissolution for safe keeping and all assets of CNA shall be converted to cash and shall be distributed by the Trustees after the payment of all provable debts in equal shares to all financial members at that date of dissolution.  The Trustees will supervise the payment of debts and the distribution to members.

 

23         Petitions

 

(a)        The President or in his absence the Vice President shall within 14 days of the receipt of written request to that effect from 3/5s of the members call a General Meeting of CNA to be held within 44 days of the receipt of such a request.

 

(b)        The President shall within 7 days of the receipt of a written request to that effect from 3 members of the Federal Executive call a Federal Executive Meeting to be held within 15 days of receipt of that notice.

 

(c)        If the President or his deputy has not within the time stipulated above called the meeting required by members then the members requesting such meeting may call it themselves upon giving appropriate and reasonable notice to all members entitled to attend that meeting and vote thereat.

 

(d)        The notice requesting the meeting shall set up the business that it is desired to transact and shall be sent to all members eligible to attend at the meeting at their last known place of business.

 

24         Voting

 

(a)        Each individual member of CNA attending an Annual General Meeting or General Meeting conducted pursuant to this Constitution shall be entitled to one vote.

 

(b)        Each firm or partnership attending an Annual General Meeting or General Meeting conducted pursuant to this Constitution shall be entitled to one vote for each financial member of the firm or partnership.

 

(c)        Corporate members attending by their authorised officers, at any Annual General Meeting or General Meeting of CNA shall be entitled to record one vote per publisher, that is, per company per state.

 

(d)        In event of an equality of voting at nay meeting conducted pursuant of this Constitution the Chairman thereof for the time shall have the casting vote.

 

(e)        Honorary and Life members and Associate Members may attend any Annual General Meeting or General Meeting of CNA any may speak thereat but may not record a vote.

 

25         Amendments

 

This Constitution may be amended by a 3/5s majority of members present and voting at any Annual General Meeting or General Meeting of CNA provided at least 21 days written notice of the proposed amendment has been given to all members in the notice of meeting.

 

26         Interpretation

 

(a)        Any questions arising as to the application or meaning of any paragraph of this Constitution or of any Rule of Standing Order or Code of Ethics shall be decided by a vote of the Federal Executive whose decision shall be final and conclusive upon that point.

 

(b)        The members attending the next Annual General Meeting or General Meeting of CNA shall be informed of the interpretation so made.

 

27         Delegates

 

The Federal Executive may from time to time appoint a member to represent CNA as a delegate to any State or Commonwealth or local body or any group such as the Magazine Publishers of Australia or any like group provided, however, that any such delegate shall regularly report upon his representation to the Federal Executive.

 

 

28         Meetings

 

(a)        The Annual General Meeting and the General Meeting of CNA shall be open to all members to attend and vote thereat.

 

(b)        All Federal Executive meetings shall be closed to the general membership provided however that the President or Chairman may invite such members or other persons to attend the meeting if he considers it necessary.

 

29         Chairman

 

The President for the time being shall take the chair at all Annual General Meetings and General Meetings of CNA and Federal Executive meetings.  In his absence or if he/she is unwilling to act the chair will be taken by the Vice President or in his absence or unwillingness to act the meeting shall elect a chairman from amongst its members.

 

30         Suspension and Expulsion

 

(a)        Any member may be expelled or suspended from the membership for a period not exceeding 12 months for an alleged breach of this Constitution or Code of Ethics of CNA at the discretion of the Federal Executive provided that such member shall be given reasonable notice of the allegation and the resolution to expel or suspend him or it and provided that such member shall be heard by the Federal Executive in accordance with the rules of natural justice prior to the debate and in response prior to voting upon the resolution.

 

(b)        Any member suspended or expelled by the Federal Executive shall have the right to appeal to the members at the next Annual General Meeting against the decision of the Federal Executive provided however that the member gives notice of intended appeal to the Secretary/Treasurer at least 30 days prior to the date of the Annual General Meeting.

 

(c)        Voting on any motion to suspend or expel any member in the Federal Executive shall be by secret ballot and the motion must be carried by 3/5s of those members present and voting.

 

(d)        Voting on any appeal to an Annual General Meeting shall be by secret ballot and the appeal to be upheld must be supported by at least 3/5s of the members present.

 

31         Standing Orders

 

The Federal Executive may from time to time prescribe Standing Orders for the conduct of meetings conducted pursuant to this Constitution or for meetings conducted by any Division or group.

 

32         Code of Ethics

 

The Federal Executive shall prescribe a Code of Ethics for the conduct of business by members provided that the Code is lawful for trade associations and does not restrict competitive activity and is impartial in application.

 

33         Liability and Insurance

 

The Federal Executive shall if necessary arrange for proper and appropriate insurance policies to be issued by reputable insurers to protect and indemnify all officer bearers, members of Federal Executive or members or employees and staff of CNA and the company and the businesses for Workcare, workers compensation, defamation, public risks and public liability and such insurance indemnity shall be appropriate to risk perceived from time to time.

 

 

34         The Company Businesses

 

The Federal Executive shall pursuant to paragraph 7 hereof appoint members to be directors, shareholders and officers of the company and businesses operated by CNA and shall regularly receive reports from those directors and officers as to the company and the businesses.  The Federal Executive shall ensure that CNA’s auditor inspects and reports upon the financial records of the company and businesses prior to each Annual General Meeting.

 

35         Power to Incorporate

 

The members in Annual General Meeting or General Meeting may authorise the Federal Executive to incorporate CNA as a company pursuant to the Incorporation of Associations Act 1981 of the State of Victoria or any similar legislation relating to unincorporated associations or to register CNA as a Co-operative Society or a Community Advancement Society where such incorporation or registration is considered appropriate.

 

36         Responsibilities of the Federal Executive

 

(a)        President

 

The President is responsible for the general welfare and operation of CNA and he is responsible to see that the Federal Executive and its members comply with this Constitution and the Standing Orders and Codes made thereunder.  The President should take the chair at all Annual General Meetings, General Meetings and Federal Executive Meetings of CNA at which he is present.

 

(b)        Vice President

 

The Vice President shall carry out such duties and responsibilities as are assigned to him from time to time by the President or the Federal Executive.

 

(c)        Secretary/Treasurer

 

(i)         The Secretary/Treasurer shall be responsible for maintaining the records and the documents of CNA and shall maintain a register of all members of CNA showing their classification and other relevant information. DO WE HAVE THIS REGISTER?

 

(ii)         The Secretary/Treasurer shall keep an official copy of this Constitution and shall record amendments as properly authorised by the Federal Executive the official copy from time to time and he shall also keep a copy of all Council Rules, Codes of Ethics as prescribed from time to time.

 

(iii)        The Secretary/Treasurer shall provide copies of this Constitution and Rules and Codes of Ethics made and Standing Orders thereunder to all new members.

 

(iv)        The Secretary/Treasurer shall be responsible to direct the day to day activities of the employees of CNA and the Company and Businesses and he shall report upon those employees from time to time to the Federal Executive.

 

(v)        The Secretary/Treasurer shall keep all books of account and financial records of CNA and shall present a balance sheet, profit and loss account and financial report for the year just ended to the Auditor at least 30 days prior to the holding of the next Annual General Meeting.

 

(vi)        The Secretary/Treasurer shall collect all joining fees and membership fees and such other monies as are owing to CNA or to the Company or the Businesses and shall forthwith record the receipt of those monies and shall pay them into the appropriate bank accounts approved by the Federal Executive.

 

 

37         Member Services

 

The Federal Executive shall from time to time provide such services and information to members as shall be reasonably be required to fulfil the objects of this Association including public relations advice, marketing advice, promotion advice, advice concerning new equipment and technology and lists of members and their publications and distribution areas and circulation information and such information and material shall form time to time be published in a newsletter to be prepared by direction of the Federal Executive.

 

 

 

 

 

 

ATTACHEMENT A:                   Code of Ethics

 

ATTACHEMENT B:                   Standing Orders for the conduct of meetings

 

ATTACHEMENT C:                   Index to Constitution 1997


ATTACHMENT A:

 

COMMUNITY NEWSPAPERS OF AUSTRALIA PTY LTD

 

CODE OF ETHICS

 

This code has been prepared pursuant to clause 34 of the Constitution

 

Members are expected:-

 

  1. To conduct all business transactions and to publish community newspapers in such a manner that they do not discredit the community newspaper industry or those associated with them in membership.

 

  1. To watch over and protect the interest, rights and privileges of membership and assist in promoting greater efficiency and influence of the Community Newspapers of Australia Ltd, in the Australian community.

 

  1. To foster co-operation and to disseminate news and information amongst members of CNA in all matters affecting their common interests, and to endeavour to further the interests in suburban newspapers where concerted action might prove beneficial and effective.

 

  1. To co-operate with the Federal Executive and other members in regard to Government legislation, industrial relations and awards.

 

  1. To accept the decision of the Federal Executive in all matters relating to themselves and the Association provided, however, that such decision may be challenged at an Annual General Meeting or a General Meeting of CNA.

 

  1. To apply accepted Industry Rules and Advertising Codes.

 

  1. To publish news and editorial opinion honestly, objectively and fairly and to provide forum for expression of reasonable community and reader opinion.

 

  1. To encourage editorial staff to abide by the Code of Ethics of the ME.

 

  1. To correct, where reasonably possible, any published information shown to be incorrect or inaccurate.

 

 

ATTACHEMENT B

 

COMMUNITY NEWSPAPERS OF AUSTRALIA PTY LTD

 

STANDING ORDERS FOR MEETINGS

 

These Standing Orders for meetings are made by the Federal Executive of CNA pursuant to Clause 32 of the Constitution

 

The provisions of Clause 5 of the Constitution (Definitions) shall apply to the Orders

unless inconsistent with the context or subject matter of the Orders.

 

The term “Chairman” shall include President if he/she is in the chair.

 

  1. These Standing Orders shall be applicable to all General Meetings and Executive Meetings and Committee Meetings and shall be construed subject to the Constitution.

 

  1. (a) Meetings shall, subject to the presence of a quorum, start at the time

set out on the notice and shall, subject to discretion of the meeting, continue until all business on the Agenda is disposed of.

 

(b)        Business may be adjourned to a later meeting.

 

  1. If no quorum is present with 30 minutes of any starting time set out in the notice, the meeting shall lapse and, subject to any resolution previously passed, the President or Chairman shall fix the time of the next meeting. All business on the Agenda of the lapsed meeting shall be included on the Agenda of the next meeting and shall take precedence over new business.

 

  1. Any member desiring to speak at any General Meeting shall rise in his place and where called upon by the Chairman shall address the Chair. If two or more members rise simultaneously, the Chairman shall call the person who first caught his/her eye.

 

  1. When the Chairman rises to speak, any member on his feet shall resume his seat.

 

  1. No member other than the proposer of the motion or amendment shall speak to it until it has been seconded. A motion or amendment lapsing want of a seconder shall be recorded in the minutes.

 

  1. A motion or amendment before the chair shall not be withdrawn except by its mover and by leave of the meeting. No motion shall be withdrawn while any amendment is under discussion or after any amendment has been adopted.

 

  1. If required to do so by the Chair, the proposer of any motion or amendment shall submit it in writing.

 

  1. A motion or amendment before the Chair may be rewarded by the mover subject to leave of the meeting.

 

  1. Except with the leave of the Chairman, no member shall speak more than once to any question, except that the mover of a motion (but not of an amendment) shall have a right to reply, which reply shall close the debate. An amendment shall constitute a separate question from the original motion and from any other amendment.

 

  1. A member moving a motion of amendment shall be deemed to have spoken to it. A member seconding a motion or amendment without speaking to it may reserve his right to speak to it subsequently.

 

  1. When an amendment is before the Chair discussion shall be confined to that amendment. No further amendment shall be proposed until the amendment before the Chair has been disposed of.

 

  1. (a) The Chairman shall, as far as practicable, call on all speakers for and

against a motion or amendment alternatively, subject to the right of the

seconder to speak immediately after the mover.  If two consecutive speakers have both argued for or against the motion or an amendment, and there is no member wishing to argue the opposite view, or, in the case of a motion, to move an amendment, the motion or the amendment shall (subject, in the case of a motion, to the speakers right of reply) be put without further debate.

 

(b)        Speakers should not repeat at length points made by previous speakers.

 

  1. Any member may raise a point of order, which shall take precedence over all other business, and which shall be open to discussion. The point must be raised at the time the alleged irregularity occurred.  An explanation or contradiction shall not constitute a point of order.

 

  1. Any member disagreeing with the Chairman’s ruling on a point of order may move dissent. The Chairman shall then vacate the Chair and such motion shall be put forthwith without debate.

 

  1. On equality of voting, the Chairman shall declare the question resolved so as to maintain the status quo.

 

  1. A member who has not already participated in the debate may at any time, whether another speaker has the floor or not, move “That the question be now put”, which motion, if accepted by the Chair, shall be put without amendment or debate. The Chairman shall have absolute discretion to accept or refuse the motion.

 

The Chairman may also of his own volition put the question if he feels that adequate discussion has taken place.  In either case the mover of a motion shall retain his right of reply.  If an amendment is before the Chair, the closure motion shall be deemed to close the debate on the amendment only.

 

  1. A member may at any time move, “That the speaker be no longer heard” or “That the speaker be heard for a further limited period only”. Such motions shall be put without further amendment or debate. No other motion, except the closure motion or motion dealing with the speaker’s time shall be moved while a speaker has the floor.

 

  1. During the discussion of a motion (but not an amendment), a member who has not already participated in the debate may move, “That the question be not now put”. This motion shall be open to debate, and shall be debated together with the original motion.  If carried, the original motion shall not be dealt with further.  If lost, the original motion shall put forthwith, subject to the mover’s right to reply.  The motion may be foreshadowed while an amendment is before the Chair, but in no case shall it be put till all amendments have been disposed of.

 

  1. A member may move, “That the debate (or meeting) be now adjourned”. Discussion shall be in order but only amendments as to time and or place shall be permitted.  The motion shall take precedence over the other business before the Chair except points of order.

 

  1. Standing Orders 1-20 or any of them may be suspended by a majority of those present. A motion to this effect shall be open to debate.

 

22         (a)        No member shall reflect on the vote of a meeting, except on a motion for a rescission of any resolution previously adopted.

 

(b)        No member shall reflect on a Section of the Constitution or of the Code of Ethics or of the Standing Orders except on a motion (of which due notice was given) to amend, interpret or repeal such Section or Order.

 

  1. Notwithstanding anything hereinbefore contained, any decision made by a validly constituted meeting shall not be void by reason only of a departure from these Standing Orders which was not detected till after the decision had been made,

 

  1. Any matters not dealt with in the above Standing Orders shall be governed by the customary procedure at meetings and the Common Law.